Online board meeting is an online meeting that requires the use of an effective video conferencing software to host meetings. The meetings are held from your home or any other location with internet connectivity. These meetings provide many benefits that include improved governance of nonprofits and efficiency of meetings and expanded participant diversification.
The first thing to bear in mind when conducting a virtual board meeting is to double-check with the mission-driven group or business you are a part of and local laws and regulations pertaining to these types of meetings. They are generally forbidden by the internal policy of some mission-driven corporations or organizations, and can be illegal in certain states or regions.
Participants should verify whether their equipment is functioning properly prior to attending a virtual event (computer headsets, headsets and microphones). The organizer of the meeting must create an agenda and invite all participants to participate. They must attach a copy of the agenda to the invitation to the calendar so that everyone is informed and can provide notes, feedback or comments before the meeting time. This will make the meeting easier and increase participation.
Board members must follow the online meeting etiquette during the meeting by turning off their camera and only speaking when they are requested to do so. The chair of the meeting can invite volunteers who would like to lead the discussion, and also appoint a notetaker. The chair should make quick check-ins in order to ensure that all attendees are linked up and on the same page.
It’s crucial to follow up on any deadlines or action items that have been assigned in person or on the board platform. This will increase accountability and allow the board to contact any members who aren’t executing in their responsibilities.
